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Modules & Services
Respondent Communication Module
Respondent Communication Module will forward the Confirmatory Affidavit pack consisting of the Confirmatory Affidavit and three additional Supplementary Affidavits (Income Verification, Marital Verification and Proof of Residence) to the Respondent based on an automated 28 day workflow process by which the following will occur; an automated sms will introduce the Attorney on record, followed by a voice broadcast by which the Respondent could elect to talk to the Attorney or request them to phone back. Following this, and email and sms with a link (consisting of the Confirmatory Affidavit, Founding Affidavit and Supplementary Affidavits). The process will continue for a total of 28 days and will either stop once the Confirmatory is received or suspend the case while the Attorney is awaiting the Confirmatory Affidavit.
Correspondent Management Funcionality
The Correspondent Management Functionality will assist you to not only hand over files electronically to your selected correspondent (which will in return save you thousands in printing costs) but also allow for full transparency for you and the applicant throughout the process. You can also opt to hand-over to Docex which will fulfil your filing needs within their specific court districts. Full transparency achieved between the Attorney and record and their Correspondent Attorney and all aspects of the case is managed by a Service Level Agreement, monitored by the system.
Automated Drafting or Legal Cases
Automated Drafting or Legal Cases will enable you to “pack out” with the click of a button. This legal pack is automatically then also indexed and paginated. Should a Certificate of Balance not be present once the drafting process is finalised, the system will aim and automatically use the Consumer Credit Report.
Web Service Funcionality
Web Service Functionality and integration with various front-end systems, ensures that absolute no capturing is involved in the process, as the system is completed in sync with the Debt Review operating system in terms of money management, NCR timeline management, proposal management as well as source document management. Debt Counsellors opting to advise their legal team to make use of Legasys, can make use of our E-filer functionality and Legal Case Management upload functionality to create the needed efficiencies.
Legal Case Management
The Legal Case Management part of the system will take care of all aspects of the legal case such as preparing to file to court, automatically filing the Notice of Motion once the case number and/or court is obtained, electronically serve the application to all respondents, diarize all the important court dates, prepare for set down and obtain the court outcome. Preference is given to secured assets and the court requirements in terms legal case information is verified electronically prior to the filing process.
User Preferences
User defined Preferences will enable you to set up how and what you want the system to manage and automatically complete on your behalf. The system also makes use of clear Roles and Responsibilities, which could be linked to customizable deliverable dates. All of these will link to the Attorney and Applicant Service Level Agreement.
Reporting Engine
The Legasys Reporting Engine - will put you in control of your practise. You will have access to standard reports. Additional capability allows you to create your own actionable reports, create dashboards and “to do” lists for your staff and also the ability to choose to manage either by means of of task engine, or the reports created instead. The choice is yours.
Court and Legal Citation Management
All Magistrate Courts in South-Africa are mapped out and can therefore be automatically selected when the respondent’s address is depicted upon the on-boarding stage. The benefit to you is that your court headers and citations is guaranteed to be correct.
Flexible Workflow BPM Tool
Flexible Workflow BPM Tool - The system was designed and build on a flexible workflow BPM tool, which takes care of all our communication activities throughout the system and can easily be changed if needed.
Service Level Agreement
All functions between the applicant and Attorney is managed by means of a system driven Service Level Agreement which will manage all aspects of the case such as agreed time lines, invoicing other deliverables.
Applicant Communication Functionality
Applicant Communication Functionality will enable you to automatically place the prepared Founding Affidavit in the applicant’s portal, or email the Founding Affidavit to the applicant.
E-filer and Document Storage
All source documents are read and automatically filed by the system, using advanced OCR and parsing functionality.
Exception Handling
Exception Handling have also been catered for and the system was designed to cater for opposing matters, court removals, dismissals and withdrawals to name a few.
Easy Onboarding
All aspects of opening a new legal case, obtaining the letters of appointment as well as filing acknowledgements letters are all automated and streamlined within our Legasys offering.
Diary Management Capability
Our Diary Management Capability will optimize court dates and pro-actively manage all court dates as well as important dates to prepare the legal case.